A commitment to sustainability should include helping you find ways to work smarter and faster, while improving your bottom line and the environment. Here are tips using the latest Xerox product features and functionalities to make your office more sustainable.

Steps to a More Sustainable Office with Xerox

• Use a print driver that makes sustainable printing easy. Adjust your print driver default settings to automatically print on both sides of the sheet. Deselect the cover sheet and you’ll avoid printing a sheet unnecessarily. If you want others to know it’s your print, select the watermark option and you can place your initials or some other identifier on the sheet in a conspicuous fashion.
• Select energy-efficient printers and multifunction printers that bear the EPA Energy Star and EPEAT eco labels. Products carrying the EPEAT logo meet Energy Star and additional criteria covering every stage of the product lifecycle – design, manufacture, supply chain, use phase and end-of-life.
• Verify the authenticity of your toner cartridges. Counterfeit toner cartridges are difficult to distinguish from Genuine Xerox^® Counterfeit cartridges are a combination of refilled/remanufactured and brand-new third-party cartridges boxed in replicas of Xerox^® original packaging. Unlike Xerox, counterfeiters have no regard for the quality, reliability, or safety concerns that bogus cartridges pose.
• Engage your employees in fun ways using the Xerox^® Print Awareness Tool. The tool raises employees’ awareness about the impacts of their printing decisions and can communicate office “news” using the customizable posting feature.
• Go carbon neutral. Print ReLeaf plants a precise number of trees based on your paper consumption, helping to offset the GHGs associated with printing.

• There is a new opportunity for Managed Print Services (MPS) participants.  If you are a Xerox Managed Print Services customer you now have the opportunity to help with reforestation through the partnership between Xerox and PrintReleaf. PrintReleaf uses paper usage reports to determine the number of trees needed to reforest for the usage.  The trees are planted in geographic areas of need.  MPS participants can add PrintReleaf to their MPS contract.

• Use scanning to enable digital workflows.By turning manual, paper-based processes into efficient, digital ones, you’ll save paper, time and money and reduce the number of errors. With Xerox ConnectKey you can even convert paper documents to an MP3 audio file you can listen to.
• Use the Green World Alliance recycling program, which prevents millions of supply items from entering landfills each year. You can even consolidate returns of five to 30 used supply items in a single box and ship them to Xerox.
• Transform your paper documents into flexible, more usable Word or Excel formats with Xerox^® ConnectKey^® Apps. Translate them into other languages. Turn printed documents into digital resources. Easily scan, and immediately archive and retrieve information. To make critical content accessible and searchable, your MFP can route documents through your network directly to its end location, whether locally or in the cloud.
• Implement secure printing to hold print jobs at the device until a user enters a PIN to claim them. A time-out feature deletes unclaimed jobs preventing forgotten prints from piling up at the device.

Contact us to learn how Rhyme can help you create a more sustainable office or call us at 800-362-4333.

Resource: Xerox

For other ways to bring sustainability into the office see: